JOB SUMMARY:

In conjunction with Connections mission to support people with disabilities, this position will provide office support to the management staff of the agency and must understand and complete some bookkeeping functions, personnel functions and will be responsible for all front desk functions of the agency, inclusive of answering phones and greeting clients, guests, and staff. 

 
SPECIFICATIONS:

The position requires a high school diploma or equivalent, but education in administrative work is preferred.  The position requires proficiency Microsoft Office Suite.

• Must have a strong attention to detail and organization, and the ability to prioritize workload to meet deadlines.
• Must have the ability to work independently with minimal supervision and possess a professional and respectful demeanor.
• Must demonstrate strong oral and written skills.
• Must have the ability to develop, manage, and utilize spreadsheets in Excel and be proficient in the Excel program
• Must submit to and clear a background check as required by the Department of Human Services.
• Must have a valid driver’s license and proof of insurability unless otherwise approved by the Executive Director. 

SCHEDULE

Hours of agency operation are Monday to Thursday from 8:00 AM - 4:30 PM and Friday 8:00 AM - 12:00 PM. This position is paid for 40 hours per week but scheduled for 36 hours per week.

ESSENTIAL FUNCTIONS:

• Responsible for the overall day to day front office functions
  
• Greet and direct clients and visitors of the agency
  
• Answer telephone calls and direct calls properly through the phone system
  
• Assistance with ensuring agency supplies are ordered, received, and properly put away
  
• Proficiency with Microsoft Office software including Word, Excel, and Outlook
  
• Assistance with preparation and distribution of mail
  
• Occasional light cleaning including dusting and vacuuming halls and lobby
  
• Assistance with fiscal assignments and support to Administrative Team on an occasional basis
  
• Assistance with bookkeeping duties as assigned
  
• Assistance with HR duties as assigned
  
• Assistance with other fiscal tasks as assigned by the Director of Operations
  
• Provide administrative support for the agency as assigned
  
• Provide all other administrative functions as assigned